NSW RETIRED TEACHERS ASSOCIATION CONSTITUTION
(As amended by 2010 Annual General Meeting)
Name
1. The name of the organization shall be N.S.W. RETIRED TEACHERS ASSOCIATION (an Associate of the N.S.W. Teachers Federation).
Objects
2. (a) Continuation of interest in Federation affairs by retired public school and TAFE teachers.
(b) Social and community service.
(c) Renewal of old friendships.
(d) All matters pertaining to the welfare of retired teachers.
Membership
3. (a) Membership of the Association shall consist of all Associate members of the N.S.W.
Teachers Federation who become members in accordance with Rule 2.2.1.2 (The Federation
may admit as Associates of the Federation members who have been retired and who have
not resigned from the Federation) of the Rules of the Federation.
(b) Honorary Life Membership may be conferred on a member of the Association
(i) who is a financial member of at least five years unbroken standing;
(ii) whose membership has been marked by continuous activity for the good of the Retired
Teachers Association;
(iii) who is nominated by two fully financial members of at least five years standing.
Guests
4. Partners or friends of current or deceased members may be admitted to meetings of the RTA.
Subscription
5. The membership subscription of the Association annually shall be as determined by discussion with the NSWTF.
Management
6. (a) The management of the Association shall be vested in a Committee which shall consist of:
(i) President, up to 4 Vice-Presidents, Honorary Secretary, Honorary Treasurer, Assistant
Hon. Secretary and Assistant Hon. Treasurer, all elected at the Annual General Meeting.
Also elected at the AGM are Social, Speaker and Catering Secretaries and Auditors (2). On
completion of the term of office, the President, Vice-Presidents, Secretaries and Treasurers
shall be ex-officio members of the Committee.
(ii) up to six Committee Members to be elected by ballot at the AGM.
(iii) co-opted members, not more than three in number, who may be appointed by the
Committee at its discretion.
(b) Honoraria for management positions shall be determined at the AGM.
(c) Nominations for the Committee positions are to be submitted in writing prior to the
commencement of the AGM.
(d) In the event of any member of the Committee resigning or being absent without leave from
three consecutive meetings of the Committee, the Committee may declare such member’s
position vacant, and elect a person to fill the vacancy.
Branches
7. Regional centres may establish Branches which must comply with the NSW RTA Constitution. Branches are given an imprest from the NSW RTA, with the proviso that Branches submit an Annual Report (including an audited financial statement) in time for the AGM of the NSW RTA.
Individual Branches may determine the composition of their Committees. Request for additional funds should be forwarded to the Hon. Secretary of the NSW RTA.
Meetings
8. (a) The ordinary General Meeting shall be held at Federation House, or suitable building, on the
second Friday of each month, unless otherwise notified. At all meetings, at least one hour is
to be available for a business session.
(b) A Special General Meeting may be convened by the Committee at any time.
(c) On receipt of a requisition, signed by at least twenty members, and stating the matter to be
brought before the meeting, the Committee shall convene a Special General Meeting.
Members shall be given at least seven days’ notice.
(d) At all General and Annual General Meetings, twenty shall form a quorum.
(e) The AGM shall be held, preferably, in November. Officers elected then will take office from
January 1 in the following year.
(f) The Committee shall meet at the appointed place and time as it may determine.
(g) A Special Committee Meeting may be summoned by the President of Hon. Secretary. A
special meeting of the Committee may be summoned by the Hon. Secretary, on receipt of a
requisition signed by not less than three members of the Committee and stating the matter to
be brought before the meeting.
(h) At all meetings of the Committee, five shall form a quorum.
(i) Quorums in (d) and (h) can be varied, if needed, by Branches.
Duties
9. The duties of the office-bearers shall be:-
President
(a) to preside at all meetings when present.
(b) to have a casting vote only, but to be eligible to vote in elections.
(c) in the event of the President being absent, one of the Vice-Presidents to preside.
(d) in the absence of President and all Vice-Presidents, the Committee shall appoint a chairman from their number.
Secretary
(a) to have charge of the books and papers of the Association.
(b) to convene all meetings and record the proceedings thereof.
(c) to conduct the Association’s correspondence.
(d) to present to the Annual Meeting a report of the Association’s work for the year.
(e) to have the program for the forthcoming year printed in time for approval at the December meeting and subsequent distribution.
(f) to transact such other business on behalf of the Association as the Committee may determine.
Assistant Secretary
(a) to assist the Secretary where necessary.
(b) to officiate in the Secretary’s absence.
Treasurer
(a) to bank in the Association’s name all moneys received.
(b) to withdraw money with the President, Secretary and Treasurer to be signing officers, any two to sign withdrawals.
(c) to pay accounts passed by the Association.
(d) to secure approval for donations nominated by the Guest Speakers.
(e) when a member moves financial support for a cause or charity, to take the motion to the Committee which will make a recommendation to the next monthly meeting.
(f) to keep a correct account of the Association’s funds.
(g) to present a financial statement to each Committee and General Meeting and an audited financial statement to the AGM.
Alteration of Rules
10. Any alteration of these rules may be made only at the Annual General Meeting or an Extraordinary General Meeting after a notice of motion in writing has been given at the previous meeting.
Meeting Agenda
11. (a) Acknowledgement of Country/Welcome
(b) Apologies
(c) Bereavements
(d) New Members
(e) Confirmation of Minutes
(f) Business Arising from Minutes
(g) Correspondence
(h) Financial Statement
(i) Social Report
(j) Reports from Affiliates
(k) Motions
(l) General Business
Standing Orders
12. Standing Orders shall be as set out in the N.S.W. Teachers Federation Meeting Procedure Handbook, pages 40-43.